Before the Meeting

Routing

The video routing must be switched from our Off Air feed to our On Air feed.

In the Wall Rack, find the device labeled “Blackmagic Smart VideoHub”. It’s a silver unit with white buttons and a small screen. See Fig. 7 for details.

Fig. 7 VideoHub Location

We’ll refer to this as the VideoHub from now on.

On the VideoHub:

1. Press the DEST button if it is not lit

2. Press 3 (it may be lit already, but just in case)

• On the screen, you should now see “Brightsign” on the bottom left and “PGM” on the bottom right

• If the label on the bottom left doesn’t say “Brightsign”, that’s ok. The bottom right is the important one

3. Now press SRC

• The SRC button should be lit and the TAKE button should be lit in red

• The numbered button on the left probably changed, but this is OK!

4. Press 2

• You should now see the CLEAR and TAKE buttons blinking

• The labels on the display should say “ATEM PGM” on the left and “PGM” on the right

5. Press TAKE

• The buttons should now be all off and the labels on the display should still say “ATEM PGM” and “PGM”

🎉 Congratulations! You are now live, but you’ve probably noticed you’re sending a black image everywhere. We’ll get to that.

Recording

Towards the top of the Wall Rack, there are two recorders within then same row (rack unit). They’re shown in Fig. 8. We’ll call these HyperDecks from now on.

Fig. 8 HyperDeck Location

• Press the record button ⏺️ on each HyperDeck

  • You should see it lit in red during recording

  • You should also see a red indicator lit above the SD card for each unit

Streaming

To start the live stream, go to the Event Page in CivicClerk.

• Make sure you are on the “Live Meeting and Timestamp” tab.

• Click on the button.

• Immediately after, make sure to set the “Actual start time” by clicking on the button:

  • 

Important

🚨 Always set the “Actual Start Time” directly after clicking “Set Live” 🚨